Community and Conference Center
Our Conference Center is open with additional precautions in place for Covid-19.
Due to COVID-19, occupancy levels for the conference rooms will be limited and not at the levels listed in the information package.
For rental inquires, please contact the events department by phone: (506) 467-3030 x125 or by email: events@chocolatetown.ca Mon-Fri, 9am-4pm.
Conferences and Events Package 2020/21 – please contact directly for more information regarding occupancy options during Covid-19
Room Rental Request Forms 2020 /21
Conference Rooms Operational Plan – Orange Phase – Effective January 6, 2021
Birthday Party Rental Form 2020 – Birthday parties are currently not available at the Garcelon Civic Center.
***Please note, all users will be asked to submit an operational plan for their event as per GNB regulations prior to receiving confirmation of their reservation***
In response to October 8th’s announcement by Premier Higgs, masks are now mandatory upon entering the Garcelon Civic Center, and in all public areas and washrooms.
Yellow Phase – Masks may be removed in the following areas:
Orange Phase – Masks may be removed in the following areas:
Examples of Covid-19 setup options:
Halstead Room – up to 15 people classroom style (round tables), 1 per table
LK Toombs Room/QM Construction Room – up to 20 people classroom style (rectangular tables), 1 per table
Pool Viewing Room – up to 15 people theatre style
The Culture, Community and Conference Center is the place for meetings, conferences, celebrations and much more. Please note, Covid-19 restrictions currently limit the type of events that can be held in the conference center.
STANDARD RATES | Per Hour | Per Half-Day (3-4hrs) |
Per Day (6-8hrs) |
Full Day Rate
(9hrs+) |
LK Toombs Chartered Accountants Conference Room (Rm 205) | $32 | $94 | $157 | $219 |
QM Construction Ltd. Conference Room (Rm 206) |
$32 | $94 | $157 | $219 |
The Halstead Conference Room (Rm 207) | $32 | $94 | $157 | $219 |
Two Culture Community Center (Rm 205/206 OR 206/207) |
$58 | $188 | $252 | $312 |
FULL Culture Community Center (Rm 205, 206, 207) |
$87 | $249 | $378 | $468 |
Moosehead Meeting Room (028) | $37
————– |
$98
NOT AVAILABLE |
$162
UNTIL August 1/2020 |
$223
———————– |
Rotary Club Reception Area
**Conditions apply** |
Limited Availability. | Please contact us | for more information | ———————— |
Daryl Spires & Chris (McSorley) Spires Pool Viewing Room (Rm 214) | Limited Availability. | Please contact us | for more information | ———————— |
Disher Homes Kitchen (Rm 211) |
Prices vary. | Please contact us | for more information | ———————— |
Equipment | Fee |
Podium | Complimentary |
Flip chart paper pads Projector & Drop down screen**, Portable Smartboard, Wireless Microphone**, Smartboard***Photocopies |
$19/each $17 each/day$0.20 per copy |
Table Linens | $7.25/each |
REGISTERED NON-PROFIT RATES
|
Per Hour | Per Half-Day (3-4hrs) |
Per Day (6-8hrs) |
Full Day Rate
(9hrs+) |
LK Toombs Chartered Accountants Conference Room (Rm 205) | $29 | $85 | $141 | $197 |
QM Construction Ltd. Conference Room (Rm 206) |
$29 | $85 | $141 | $197 |
The Halstead Conference Room (Rm 207) | $29 | $85 | $141 | $197 |
Two Culture Community Center (Rm 205/206 OR 206/207) |
$57 | $168 | $223 | $282 |
FULL Culture Community Center (Rm 205, 206, 207) |
$77 | $208 | $355 | $423 |
Moosehead Meeting Room (028) | $34
—————- |
$89
NOT AVAILABLE |
$145
UNTIL August 1/2020 |
$201
———————— |
Rotary Club Reception Area
**Conditions apply** |
Limited Availability | Please contact us | for more information | ———————— |
Daryl Spires & Chris (McSorley) Spires Pool Viewing Room (Rm 214) | Limited Availability | Please contact us | for more information | ———————— |
Disher Homes Kitchen (Rm 211) |
Prices vary. | Please contact us | for more information | ———————— |
The Moosehead Boardroom is located behind the main reception area on level 1 and is suitable for meetings of up to 10 people. This room has a wall of windows and is equipped with Smart board technology.
The St. Stephen-Milltown Rotary Club Reception Area is the principal lobby space located on level 3. Rentals for this area can be done in conjunction with renting one or more of the third floor conference rooms. Conditions apply – please call for more information.
The LK Toombs Conference Room is the first of three conference rooms located on level 3 and the only one with access to the front balcony. This room can be rented as a single room for meetings up to 8 people, or in combination with one or both of the other two conference rooms beside it for larger events. When combined with LK Toombs, meetings in a classroom style setting for up to 20 people are available.
The QM Construction Conference Room is the second conference room on level 3 and has the option for a drop down screen and built in projector. This room can be rented as a single room for meetings up to 10 people or combined with one or both of the conference rooms on either side of it for larger events. When combined with LK Toombs, meetings in a classroom style setting for up to 20 people are available.
The Halstead Conference Room is the third conference room located on level 3 and has the option for a drop down screen and built in projector. This room can be rented as a single room for meetings up to 15 people, or in combination with one or both of the other two conference rooms to accommodate a larger amount of people.