Community and Conference Center

Our Conference Center is open with additional precautions in place for Covid-19.

Due to COVID-19, occupancy levels for the conference rooms will be limited and not at the levels listed in the information package.

For rental inquires, please contact the events department by phone: (506) 467-3030 x125 or by email: events@chocolatetown.ca Mon-Fri, 9am-4pm.

Conferences and Events Package 2020/21 – please contact directly for more information regarding occupancy options during Covid-19

Room Rental Request Forms 2020 /21

Conference Rooms Operational Plan – Orange Phase – Effective January 6, 2021

Birthday Party Rental Form 2020 – Birthday parties are currently not available at the Garcelon Civic Center.

***Please note, all users will be asked to submit an operational plan for their event as per GNB regulations prior to receiving confirmation of their reservation***

In response to October 8th’s announcement by Premier Higgs, masks are now mandatory upon entering the Garcelon Civic Center, and in all public areas and washrooms.

Yellow Phase – Masks may be removed in the following areas:

Aquatics: on the pool deck. Mandatory elsewhere, including changing rooms

Gym: may be removed once inside the gym area only. Mandatory travelling to and from the facility.

Arena: mandatory for all spectators at all times. Players may remove their masks only when ready to put on their helmets and must put their mask back on as soon as their helmet is removed.

Walking track: mandatory to and from the track, not mandatory when exercising on the track.

Conference rooms: Mandatory to and from the rooms and in all common spaces. Please enquire at events@chocolatetown.ca for more information.

Orange Phase – Masks may be removed in the following areas:

Aquatics: on the pool deck when entering and exiting the water only. Mandatory elsewhere, including changing rooms

Gym: Mandatory at all times in the facility.

Arena: mandatory for all spectators at all times. Players may remove their masks only when ready to put on their helmets and must put their mask back on as soon as their helmet is removed. Masks are mandatory until players enter the dressing room – helmets are not to be put on prior to entry to the facility.

Walking track: Mandatory at all times in the facility.

Conference rooms: Mandatory at all times in the facility. Please enquire at events@chocolatetown.ca for more information.

Thank you for your cooperation and as with everything Covid related, we will continue to monitor the situation and follow Province of New Brunswick regulations.

Examples of Covid-19 setup options:

Halstead Room – up to 15 people classroom style (round tables), 1 per table

LK Toombs Room/QM Construction Room – up to 20 people classroom style (rectangular tables), 1 per table

Pool Viewing Room – up to 15 people theatre style

The Culture, Community and Conference Center is the place for meetings, conferences, celebrations and much more. Please note, Covid-19 restrictions currently limit the type of events that can be held in the conference center.

STANDARD RATES	Per Hour	Per Half-Day (3-4hrs)	Per Day (6-8hrs)	Full Day Rate (9hrs+)
LK Toombs Chartered Accountants Conference Room (Rm 205)	$32	$94	$157	$219
QM Construction Ltd. Conference Room (Rm 206)	$32	$94	$157	$219
The Halstead Conference Room (Rm 207)	$32	$94	$157	$219
Two Culture Community Center (Rm 205/206 OR 206/207)	$58	$188	$252	$312
FULL Culture Community Center (Rm 205, 206, 207)	$87	$249	$378	$468
Moosehead Meeting Room (028)	$37 ————–	$98 NOT AVAILABLE	$162 UNTIL August 1/2020	$223 ———————–
Rotary Club Reception Area Conditions apply	Limited Availability.	Please contact us	for more information	————————
Daryl Spires & Chris (McSorley) Spires Pool Viewing Room (Rm 214)	Limited Availability.	Please contact us	for more information	————————
Disher Homes Kitchen (Rm 211)	Prices vary.	Please contact us	for more information	————————

Equipment	Fee
Podium	Complimentary
Flip chart paper pads Projector & Drop down screen, Portable Smartboard, Wireless Microphone, Smartboard***Photocopies	$19/each $17 each/day$0.20 per copy
Table Linens	$7.25/each

REGISTERED NON-PROFIT RATES	Per Hour	Per Half-Day (3-4hrs)	Per Day (6-8hrs)	Full Day Rate (9hrs+)
LK Toombs Chartered Accountants Conference Room (Rm 205)	$29	$85	$141	$197
QM Construction Ltd. Conference Room (Rm 206)	$29	$85	$141	$197
The Halstead Conference Room (Rm 207)	$29	$85	$141	$197
Two Culture Community Center (Rm 205/206 OR 206/207)	$57	$168	$223	$282
FULL Culture Community Center (Rm 205, 206, 207)	$77	$208	$355	$423
Moosehead Meeting Room (028)	$34 —————-	$89 NOT AVAILABLE	$145 UNTIL August 1/2020	$201 ————————
Rotary Club Reception Area Conditions apply	Limited Availability	Please contact us	for more information	————————
Daryl Spires & Chris (McSorley) Spires Pool Viewing Room (Rm 214)	Limited Availability	Please contact us	for more information	————————
Disher Homes Kitchen (Rm 211)	Prices vary.	Please contact us	for more information	————————

The Moosehead Boardroom is located behind the main reception area on level 1 and is suitable for meetings of up to 10 people. This room has a wall of windows and is equipped with Smart board technology.

The Daryl Spires and Chris (McSorley) Spires Pool Viewing Room overlooks both pools. It is located on level 3 and can accommodate up to 15 people. Limited rental options available – please call for details.

The St. Stephen-Milltown Rotary Club Reception Area is the principal lobby space located on level 3. Rentals for this area can be done in conjunction with renting one or more of the third floor conference rooms. Conditions apply – please call for more information.

The LK Toombs Conference Room is the first of three conference rooms located on level 3 and the only one with access to the front balcony. This room can be rented as a single room for meetings up to 8 people, or in combination with one or both of the other two conference rooms beside it for larger events. When combined with LK Toombs, meetings in a classroom style setting for up to 20 people are available.

The QM Construction Conference Room is the second conference room on level 3 and has the option for a drop down screen and built in projector. This room can be rented as a single room for meetings up to 10 people or combined with one or both of the conference rooms on either side of it for larger events. When combined with LK Toombs, meetings in a classroom style setting for up to 20 people are available.

The Halstead Conference Room is the third conference room located on level 3 and has the option for a drop down screen and built in projector. This room can be rented as a single room for meetings up to 15 people, or in combination with one or both of the other two conference rooms to accommodate a larger amount of people.